I. Personal Data

We publish this document to explain the reasons why we collect and process personal data as part of our business activities:

  1. What is personal data?

Personal data includes any information that allows an individual to be distinguished from others without significant effort. It can directly relate to the person (such as their name, identification number, or sometimes even an email address or online account), or it can be information that does not directly describe the person. For example, it could relate to their characteristics, health, opinions, place of residence, habits, race, or religion.

  1. What personal data are we referring to in our case?

We process data provided to us by our Clients, Contractors, and Employees, in connection with the use of our services, collaboration with us, or employment.

  1. What does data processing mean?

Processing refers to any action we can take with personal data – both actively, such as collecting, retrieving, recording, combining, modifying, or sharing it, and passively, such as storing, limiting, deleting, or destroying it.

  1. Who is the Data Controller (meaning who has control over processing and security)?

The Data Controller of your information is Impeco Spółka Z Ograniczoną Odpowiedzialnością Spółka Komandytowa, al. Armii Krajowej 61, 50-541 Wrocław, NIP: 898 219 81 88.

  1. On what legal basis and for what purpose do we process your data?

Every processing of your data must be based on a proper legal basis, in compliance with the applicable regulations. This basis may be your consent to process the data or other legal provisions allowed under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (known as “GDPR”) or under national laws, such as statutes or regulations.

Your data may be processed by us for various purposes, for example:

  • You may provide your data by sending us an email, in which case we process your data based on your consent, which you automatically provide when you send us your information (e.g., email address). Your consent is voluntary – remember that you can withdraw it at any time. In that case, we will promptly delete all the information you have provided, provided you are not a customer of ours.
  • If you are our client or are interested in using our services, we process your data in connection with the contract you have entered into with us or during the preparations to enter into such a contract. This is always done with your knowledge and will. By expressing your intent to enter into a contract, you know what personal data will be required for its signing, and after signing, you will know what data you provided or will provide later.
  • We may also process your data to ensure the security of our IT network and information. This may occur when you use our IT infrastructure or connect to it, for instance, when visiting our website or sending us messages. This is our legitimate interest.
  • If you are interested in employment with us, your data is processed as part of the application or CV you have submitted. This is done with your knowledge and written consent, which you may withdraw at any time. In such a case, your candidacy will not be considered, and we will promptly delete all the data you have provided. Once you are employed by us, further rules for processing data and the mandatory scope of its transmission and storage are defined by labor laws.
  1. To whom do we transfer your data?

In compliance with applicable laws, we may transfer your data to entities that process it on our behalf, such as: postal operators, accounting firms, IT service providers, or others indicated in the contract you have entered into with us. We are also required to provide it upon request to entities entitled to it under other legal provisions (e.g., courts or law enforcement agencies). However, this will only happen if they request it from us, providing the legal basis that permits such a request.

We do not foresee transferring your data to third countries or international organizations, meaning outside the economic area of the European Union. Within the European Union, thanks to GDPR, you are guaranteed the same level of data protection in all member countries. The text of the GDPR is available at:

http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=OJ:L:2016:119:TOC

  1. How long will we process your data?

We place great importance on limiting the scope of collected data and the duration of its processing to the necessary minimum. To this end, we conduct systematic reviews of paper and electronic documents, deleting unnecessary ones whose usefulness has expired. Remember that the processing time for your data may be determined by separate legal provisions, which may impose an obligation to store your data, regardless of your wishes or intent. For example, labor laws, social security laws, or accounting regulations may impose such obligations.

If you have personally used our services and we have entered into a contract with you, in accordance with accounting regulations, we will retain your data in the financial and accounting documentation generated in connection with it for five calendar years, counting from the date of purchase/contract conclusion.

If the data we possess is to be used for purposes other than those for which it was obtained, you will always be informed, and you will have the opportunity to object.

  1. What rights do you have regarding your data?

If we process your personal data, you always have the right to:

  • request access to the data – within the limits of Article 15 GDPR,
  • rectify the data – within the limits of Article 16 GDPR,
  • request deletion – within the limits of Article 17 GDPR,
  • or limit processing activities – within the limits of Article 18 GDPR,
  • object to the processing of your data – within the limits of Article 21 GDPR,
  • data portability, including obtaining a copy – within the limits of Article 20 GDPR.

All these rights are discussed in detail in Articles 15 to 21 of the GDPR, whose text is available at:

http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=OJ:L:2016:119:TOC

You may also withdraw your consent for the processing of your personal data. In such a case, we will immediately delete your personal data unless there is a legal obligation that requires us to continue processing it. For example, if you request the deletion of your email address because you no longer wish to receive our newsletter, we will promptly remove it from the mailing database.

If you believe that we have in any way – which we hope will never happen – violated your rights or failed to ensure the security of your personal data, you have the right to lodge a complaint with the supervisory authority, which is currently the President of the Personal Data Protection Office.

  1. Automated decision-making and profiling information.

No automated decisions are made based on your data, meaning no decisions are made without human involvement. We do not engage in profiling your data.

  1. How do we protect your data?

To ensure the security of your data, we apply legally required organizational and technical measures. We have installed necessary physical safeguards at our office to prevent unauthorized access to data. Our employees are granted the necessary authorizations and can process data in a limited manner, i.e., only to the extent necessary for the proper performance of their duties.

  1. Privacy protection for minors

Our site does not monitor or verify information regarding the age of users, senders, or recipients of messages. Contact information from visitors (such as phone numbers and email addresses) is used to fulfill orders or send information about our company.

Minors should not send any information or place orders or subscribe to services offered by our company without the consent of their parents or legal guardians. We will require such consent in each case where we become aware that a user is a minor (“child”) under national personal data protection laws.

II. Cookies

  1. What are cookies and what are they used for?

Cookies are text files that are stored on your device and used by the server to recognize this device upon re-connection. Cookies are downloaded every time you “enter” and “exit” the website. Cookies do not serve to determine your identity, only to identify your device – for instance, to ensure that after recognizing the browser you are using, the displayed image is optimally adjusted to the technical capabilities of your equipment (e.g., its resolution) or its type (desktop or mobile version).
Cookies are most commonly used for counters, surveys, online stores, websites requiring login, advertisements, and to monitor visitor activity. Cookies also enable remembering your preferences and tailoring websites to your interests, including the display of content and advertisements.

Almost all online services currently use cookies – search engines, news sites, blogs, online stores, government websites, magazines, and newspapers, etc. Our website also uses them.

More information about cookies can be found on the following website: www.wszystkoociasteczkach.pl

  1. What do cookies do?

In general, they operate based on the following principles:

  • They identify the computer and browser used to browse websites – for instance, allowing you to know if a particular computer has already visited the website,
  • Data obtained from cookies is not in any way linked to users’ personal data obtained, for example, during registration on websites,
  • They are not harmful to you, your computers, or smartphones – they do not affect the way they work,
  • They do not cause configuration changes on end devices or in the software installed on these devices,
  • Cookies’ default parameters allow the information contained in them to be read only by the server that created them,
  • Based on your behavior on visited websites, they transmit information to servers, allowing the displayed page to be better tailored to individual preferences.
  1. What are the types of cookies?

The following types of cookies exist:

  • “Session cookies” – are temporary files stored in the browser’s memory until the session ends (i.e., until the browser is closed). These files are necessary for some applications or functionalities to work properly. After closing the browser, they should be automatically deleted from the device on which you viewed the site,
  • “Persistent cookies” – make using frequently visited websites easier (e.g., they remember your preferred color scheme or menu layout on your favorite websites). These files are stored in the appropriate folder for a longer time, which can be adjusted in your browser settings. Each time you visit a website, data from these cookies is transmitted to the server. This type of cookie is sometimes called “tracking cookies,”
  • “Third-party cookies” – these are files usually from advertising servers, search servers, etc., cooperating with the owner of a given website. They allow the display of advertisements tailored to your preferences and habits, which often enables free access to some website content. They are also used to count “clicks” on ads, user preferences, etc.
  1. Do you need to consent to our use of cookies?

Remember, you can manage cookies yourself. This is possible in the internet browsers you use (usually, the mechanism is enabled by default). In the most popular browsers, you can:

  • Accept the use of cookies, allowing you to fully utilize the options offered by websites,
  • Manage cookies on a per-site basis,
  • Set different preferences for different types of cookies, such as accepting persistent files as session cookies, etc.,
  • Block or delete cookies.

You can find information on enabling or disabling cookies in the most popular browsers under the following links:

1) Google Chrome

2) Internet Explorer

3) Mozilla Firefox

4) Opera

5) Safari

Leaving your browser settings unchanged means you consent to our use of cookies. Blocking or disabling certain types of cookies may prevent you from using the full functionality of the website or interfere with its proper operation.

  1. What do we use cookies for?

Both session cookies and persistent cookies are used on the website. We use them for the following purposes:

  • Creating statistics, which allow us to improve the structure and content of the website,
  • Maintaining a user session on the website.

The following information is collected for proper website display: the name and version of the web browser, language settings, date and time of the server request, the IP address from which the request was sent, and the requested URL. This data is collected to enable the correct functioning of the website.

For statistical purposes, we use the web analytics tool – Google Analytics, which collects data and uses its own cookies in accordance with Google’s Privacy Policy, available at https://www.google.com/intl/pl/policies/privacy/

Google collects data from cookies placed on devices and uses this information to create reports and provide other services related to internet traffic and usage. Google may also transfer this information to third parties if required by law or if third parties process such information on behalf of Google.

The data collected by our website is not disclosed or shared with third parties, except for the competent law enforcement authorities authorized to conduct criminal investigations upon our request. This will only occur if you engage in unlawful or harmful activities toward us.